Productivity tools for the office

I have made several posts about Cloud services and the dangers involved with them. There are several services that are worth knowing about and how to use them that don’t incur significant or any risk. Here is a quick list of a few that I use with a description of what they do and how I leverage them to be more productive and effective both professionally and personally.

WordPress – This is the service that I use to create my blog posts. I tried another, blogger, which is a google tool but switched and like this one better. It is a great tool to use to get information to others. If you are a CPA you can let people know about tax issues. If you are in lawn care you can give tips to have a better lawn. You can become the subject matter expert and it keeps you top of mind when someone is looking for an expert in your field. I highly recommend blogging!

Linkedin – This is just like Facebook but designed for business professionals. I have used this tool to find sales professionals for our business, create connections with other business leaders and as a medium to let others know about my blog, charity work and alike. I am part of their open network where anyone can connect to me. Just click on my profile on the right side of the screen and link in to me.

Mozy – This is an online backup service. I have used it to backup my home system for a couple of years. Another similar service is carbonite… I have never used it but I understand it is good too. There is a corporate offering, Mozy Pro, that we offer as a “managed” service offering where we monitor and manage the operation. It isn’t recommended that this be the only backup process for your company and we have seen many make this mistake and pay for it later.

Snapfish – I store my digital pictures with this service and occasionally pay for prints. I have made photo books and calendars which make really great gifts and really not that expensive. It has a great interface that is easy to use even if you aren’t creatively gifted like myself. I have also seen corporations use this to show off pictures of them recieving awards and other news worthing events (i.e. company picnics, customer events, etc.)

Istockphoto.com – this is the service that I purchase all of my digial stock images from for my blog, website and other marketing material.

OpenDNS.com – This service is for filtering websites. I set it up on my home network for $10 per year and keeps my nephew from showing my son where to find naked pictures of girls. It also helps cut down on infections getting onto our computers. We offer the corporate offering as a “managed” service offering at a price point that is less than you could get on your own. It has proven worth the investment.

Google Calendar – I have used the free google online to keep schedules with different groups of people. It is pretty neat in that it is compatible with my new Droid phone so I can add these calendars and choose to view the events in different colors. The biggest problem is getting everyone to get on board with using it but if they do it really comes in handy.

Twitter – This is a tool that seems to me is more like an information overload but can be useful. It has helped with search engine awareness and could be used to quickly contact people kind of like a mass email. I have used it to direct traffic to my blog with some success. I could also see where our company could use it to alert customers of outages and other important information if our email system were to fail. If I could get everyone to “follow me” on twitter this could be possible. You can easily do this by clicking on the little bird on the right side of the screen.

If you have a productivity tool that you have used or still use and like let me know about it. I’m always looking for ways to get things done smarter, better and faster.

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: